About the Role
As our Operations Associate, you’ll keep AAC running smoothly behind the scenes. You’ll handle the day to day work across finance, compliance, people operations and systems, freeing our Director of Operations & Finance to focus on strategy and growth.
This is a generalist, hands on role suited to someone who is organized, takes pride in getting the details right, and likes building systems that make everyone’s work easier. No two weeks will look quite the same: alongside your core responsibilities, you’ll pick up a wide range of ad hoc requests from across the team, and priorities will shift as AAC grows.
Are you considering applying but have questions about the role? Join us for a Q&A session on the 12th of November, at 4 pm CET and learn more about the Operations Associate role.
Key Responsibilities
1. Finance
- Keep our payments accurate, timely and well documented, from contractor invoices and reimbursements to grants for our Career Transition program.
- Make sure every expense is correctly approved and coded, so our financial reporting is reliable.
2. Compliance
- Help AAC stay compliant, keeping our registers, policies, compliance calendar and entity records up to date.
- Run grant due diligence and our annual conflict of interest process.
- Support the admin behind changes to our legal and employment structure as we grow.
3. People operations
- Give candidates and team members a smooth, professional experience from recruitment through to onboarding and offboarding.
- Keep contracts, compensation, leave and personnel records accurate and confidential.
4. Systems and processes
- Manage the tools and structures our remote team relies on, including Asana, Google Drive and Ramp.
- Turn how we work into clear, documented processes that scale as we grow.
- Maintain our data protection records and handle routine data requests.
- Coordinate logistics for our planning and performance cycles.
- Be the go-to person for operational support across the team, picking up ad hoc requests and unfamiliar tasks as they come up.
About Animal Advocacy Careers
We envision a world where exceptional, mission-driven talent is the driving force behind animal advocacy, creating a powerful ecosystem of changemakers in all critical positions across society, accelerating progress for animals.
Animal Advocacy Careers is a nonprofit organisation that exists to support mission-aligned top talent in finding purpose and opportunities to drive meaningful change with their careers.
In the last few years we’ve helped over 400 individuals secure high-impact roles they likely wouldn’t have otherwise. More details on our impact can be found here.
Why Join Us
This is a chance to help build the operational backbone of an organization at a turning point. As AAC grows, you’ll shape the systems and processes that carry us forward, with real ownership from day one and a manager invested in your development and keen to hand you more responsibility as you grow.
You’ll join a small, committed, fully remote team focused on getting talented people into the roles where they can do the most for animals.
We offer flexible working hours, generous self managed leave, and budgets for professional development, conferences and your home office, alongside a culture that values honest feedback, evidence and continuous improvement.
Ideal Candidate Profile
Essential skills and qualities:
We assess every essential criterion at a specific stage of the process.
- 2 years of experience in operations, administration, HR or finance or equivalent.
- Highly organized and accurate, comfortable managing many moving parts at once.
- Comfortable with changing priorities and learning new tasks quickly.
- Clear written communication and discretion with confidential information.
- Able to work independently in a remote team across time zones.
- Commitment to AAC’s mission and to helping animals.
Desirable experience:
- Experience in a nonprofit or small organization.
- Familiarity with tools such as Ramp, Asana or Google Workspace.
- Exposure to US nonprofit compliance, international contractors or data protection (GDPR).
- Experience writing process documentation.
Not sure you meet every criterion?
We would still like to hear from you. We assess evidence against the criteria above, not job titles or years of experience, and we know that strong candidates from underrepresented groups are less likely to apply when they do not tick every box.
Application Process
Thanks for your interest in working with us to help animals!
| Stage | Format | Your time | Dates |
|---|---|---|---|
| 1. Application | Three questions and a short video | About 90 minutes | 28 October – 20 November 2026 |
| 2. Values interview | Structured values interview | 45 minutes | 24 – 27 November 2026 |
| 3. Work sample | Two-part scenario task | 2 hours | 1 – 6 December 2026 |
| 4. Technical interview | Structured technical interview | 90 minutes | 8 – 11 December 2026 |
| 5. Final conversation | Conversation with the CEO | 60 minutes | 14 – 15 December 2026 |
| Offer | Formal job offer extended | 17 December 2026 | |
| Start | Onboarding and start | 18 January 2027 (flexible if required) |
