About the Role

The Executive & Program Assistant provides high-level administrative, operational, and event support to leadership at the Brooks Institute for Animal Rights Law and Policy.

This role ensures leadership can focus on strategic priorities while enabling smooth execution of programs, events, and internal operations that advance animal law and policy.

Key Responsibilities

Leadership Support

• Manage calendars, scheduling, and travel logistics
• Prepare itineraries and expense reports
• Provide inbox management and personal assistance
• Anticipate leadership needs and proactively solve issues

Administrative & Project Coordination

• Support administrative functions across programs and operations
• Draft, proofread, and cite-check materials and correspondence
• Maintain data and documentation in CRM and project management tools

Event & Meeting Management

• Coordinate meetings, agendas, and logistics
• Support event planning, on-site coordination, and follow-up
• Facilitate meetings where needed

Candidate Profile

• 7+ years supporting executive-level staff
• Exceptional organization, attention to detail, and follow-through
• High emotional intelligence, discretion, and judgment
• Strong time management and ability to handle competing priorities
• Proactive, collaborative, and service-oriented mindset
• Excellent written and verbal communication skills
• Comfort with CRM and project management tools

Qualifications

• Bachelor’s degree (or higher)
• Experience with project management (preferred)
• Alignment with the mission of advancing animal law and policy

Additional Details

• Location: Wheaton, IL (with some remote flexibility)
• Type: Full-time (part-time considered)
• Benefits: 100% covered health insurance, 401(k) contribution, PTO + holidays
• Travel: ~1–4 domestic trips/year

About the Organisation

The Brooks Institute for Animal Rights Law and Policy, Inc. (Brooks Institute) is an animal law think-and-do-tank, founded in 2017. We seek to advance and equip animal law practice, scholarship, and academics. The Brooks Institute’s analysis of the animal protection community revealed commonly identified needs for more research and public policy-shifting thinking; interdisciplinary and intersectional collaboration; and commonality in strategies. That is why the Brooks Institute advances a broadly collaborative approach in animal law practice, scholarship, academics, and policy-making. We create neutral space and opportunities for cross-fertilization of ideas and breaking down disciplinary silos. We also shine light on pathways for new and practicing lawyers to infuse animal interests into legal practice via education and career development.