About the Role

If you enjoy working with diverse groups of people, coordinating multiple activities, and supporting learning and leadership development, this role may be a great fit for you.

Candidates with a background or strong interest in animal welfare, advocacy, community engagement, leadership development, or social impact are highly encouraged to apply. Experience in facilitating workshops, managing training programs, coordinating stakeholders, and supporting monitoring, evaluation, and learning (MEL) processes will be considered strong assets.

Scope of Work

Operations and Workflow Coordination (30%)

• Support the day-to-day operations of the organization to ensure efficiency and alignment with organizational priorities.
• Assist in streamlining internal workflows, systems, and administrative processes to improve team coordination and productivity.
• Monitor operational activities and help ensure that projects and programs are implemented within scope, timeline, and budget.
• Provide administrative and operational support across different organizational initiatives as needed.

Financial Administration and Compliance (20%)

• Support budget tracking, procurement, and financial documentation for programs and organizational operations.
• Manage and replenish the organization’s petty cash fund.
• Record invoices, reimbursements, and payments accurately to maintain organized financial records.
• Assist in ensuring compliance with organizational policies, grant requirements, and relevant regulations.
• Support the preparation of operational, financial, and grant-related reports.
• Coordinate with the organization’s accounting service providers to support bookkeeping, financial reporting, government compliance requirements, and other financial processes.
• Coordinate with legal service providers regarding contracts, compliance requirements, and other legal documentation as needed.

Systems and Administrative Management (20%)

• Assist in maintaining organizational filing systems, databases, digital tools, and internal documentation.
• Support the improvement and implementation of administrative and operational systems.
• Ensure organizational records and operational documents are properly organized and accessible.

Logistics, Events, and Program Support (20%)

• Coordinate logistical requirements for meetings, events, training, travel, and organizational activities.
• Assist in managing supplier and service provider coordination, including documentation and procurement support.
• Provide operational and administrative support to programs and projects, including scheduling, documentation, and coordination tasks.
• Perform other related duties that may be assigned from time to time in support of organizational operations and programs.

Human Resources and Team Support (10%)

• Assist in implementing internal policies, staff processes, and organizational systems.
• Support recruitment, onboarding, documentation, and other HR-related administrative tasks.
• Maintain HR records, leave monitoring systems, and employee documentation.

Qualifications

Required

• Bachelor’s degree in Business Administration, Management, Human Resources, Development Studies, Social Sciences, or any related field.
• At least 2–3 years of experience in operations, administration, project coordination, office management, human resources, finance, or a related role.
• Strong organizational, administrative, and project coordination skills, with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills, with the ability to coordinate effectively with internal and external stakeholders.
• Experience supporting administrative processes such as procurement, logistics, documentation, compliance, financial tracking, or human resources is highly desirable.
• Proficiency in Google Workspace, Microsoft Office, and other productivity and collaboration tools.
• Strong attention to detail and ability to maintain accurate records, documentation, and reporting systems.
• Demonstrated ability to work independently, take initiative, and solve problems proactively.

Work setup, Compensation, & Benefits

• Duration of engagement: This position is offered under a one-year contract.
• Benefits: flexible schedule, hybrid work setup, opportunity to attend workshops and trainings, occasional field work and HMO (100k MBL) upon onboarding and until the end of the contract
• AEP’s office hours: 9am – 6pm
• Commitment: 40 hrs. per week
• Compensation: Php 40,000 monthly subject to withholding tax

About the Organisation

Founded in 2021, Animal Empathy Philippines aims to cultivate a community dedicated to reducing animal suffering and is guided by the question: “How might we help Filipinos do the most good for farmed animals?"